Will I receive Housing?
Last year, every student who applied for housing on time received a time slot to pick a room on campus. For 2016-2017, we also anticipate accommodating the demand for on campus housing, so long as students apply for housing during the application period (December 7, 2015 through February 7, 2016).
What is the housing lottery?
The housing lottery is a random computer-generated system that will give you your timeslot to participate in room selection.
What is My Housing?
My Housing is the online portal where all aspects of room selection and lottery take place. Students will need to access. My Housing (https://starrezportal.tcnj.edu) to submit the housing application, sign the housing contract, select a room and roommates, and pick a meal plan.
How do I know my housing classification?
Your housing classification is listed on My Housing under the heading “Profile Summary” on the left after logging in.
- Rising sophomores are defined as first time, first year students who entered the College in fall 2015 or spring 2016, or transfer students who have fewer than 16 units by the close of the Spring 2016 semester.
- Rising juniors are defined as first time, first year students who entered the College in fall 2014 or spring 2015, or transfer students who have between 16-23 units.
- Rising seniors are defined as first time, first year students who entered the College in fall 2013 or spring 2014, or transfer students who have 24 or more units.
What happens if my classification is listed incorrectly?
If you believe the housing classification listed is incorrect, please contact housing immediately. We will be unable to make any changes to the classification once timeslots are posted. Please note that 5th year seniors will have their classification blank but will be treated as a rising senior.
How come My Housing won’t allow me to apply?
If you are unable to apply but feel you meet the eligibility requirements listed above, please contact our office. Students who forgot to apply on time are eligible for the wait list once it is made available, which is traditionally immediately after Spring Break.
I have a medical condition with requires special accommodations, what must I do?
To request a medical exception you must be registered with the Disability Support Services (DSS) in Roscoe West. If you need additional information on what conditions are eligible and what steps are necessary, please visit their website: differingabilities.pages.tcnj.edu/.
Timeslot and Lottery Cutoff
What is a time slot and how does it work?
A time slot is a randomly generated date and time that allows a student to select a room, somewhere between February 29, 2016 and March 1, 2016, depending on the class year of the student. Only students who apply by the deadline (February 7, 2016) will be eligible for a timeslot. If your time slot is February 29, 2016 at 10am, you will be able to log onto My Housing and select a bed space any time after that point.
Why are time slots randomly assigned?
Time slots dictate the order in which students are able to select a room. Those with earlier time slots generally have more options from which to choose. This process is random so that all students are given the same odds of getting a ‘good’ time slot.
What is the wait list?
In the event that the number of applications exceeds the number of available bed spaces, some students will not immediately receive a time slot. Instead, they will be wait listed until after room selection. As we receive cancellation requests and withdrawals, we will offer time slots to students who remain interested in living on campus as soon as possible. While we do not anticipate having a wait list at this time, it all depends on the number of applications we receive before February 7, 2016.
Which time slot should my roommate and I use?
If you are going into a location that can accommodate a group of 2 or more, most students will elect the person with the earliest time slot to be responsible for selecting a room and assigning each roommate to a bed space.
Can I transfer my time slot to another student?
You can only transfer your time slot to another student if you are both accepted roommates and you have an academic conflict. Time slot transfers are not allowed for any other reason.
What if I have class during my time slot?
If you are the group leader (defined by having the earliest timeslot in the group) but you have an academic conflict during your timeslot, you can fill out a form and have your timeslot transferred to another member of your group. A timeslot will only be transferred for an academic conflict. Students who feel they qualify to transfer their timeslot can get the form from our office in Eickhoff 114 and return it by 12:00 PM on Tuesday, February 23rd.
Once the completed “Timeslot Transfer” form has been submitted and approved, the room selection timeslot will be “transferred” to the student listed on the form so that he/she can select housing for the group. After this switch is made, the student who initially had the earliest timeslot will no longer be responsible for selecting a room on behalf of the group as this responsibility has now been shifted to the student indicated on the form. Only students with confirmed roommates are eligible for timeslot transfers. A timeslot cannot be given to someone else if you are not going to use it!
What do I have to do with my timeslot if I am being pulled in?
In order to be pulled in, you must have a timeslot and be a confirmed roommate. After the group leader selects your room, you must log in to My Housing to choose your meal plan. We request that this be done within 24 hours of the room being assigned to you.
How do I choose a roommate?
On the My Housing application, you have the ability to request up to 5 students to be your roommate (for a group total of 6 people). Your roommate must accept your request in order to be verified. During room selection, the student with the earliest time slot will have the ability to log on and select a bed space for each verified roommate, so long as there are available spaces in the room, apartment, suite, or townhouse. Please visit the web demo page to watch how roommate selection works.
Also, please note that in the event of a wait list, students without a time slot cannot be selected as a roommate.
When should my roommate and I request each other?
This should be done before room selection. Waiting until room selection to request and accept each other as roommates takes up time that could be spent choosing a room, reducing the likelihood of you getting the room you want. It also slows down the portal by increasing traffic during a very busy time.
How many roommates can I request and pull in?
You can request as many as five roommates but in order to pull them in and assign a bed space, they must accept the request. However, the exact number you can pull in depends on the residential facility you selected. So in Eickhoff, New Residence and Norsworthy the maximum is two (you, plus one other person). In Decker, Cromwell and the apartments you can fill the entire suite or apartment, even though there are separate bedrooms. And then for the Townhouses the maximum is six (you, plus five others).
How can I pull in my roommates?
We recommend that you take a look at the web demo for all residence halls that you are interested in living in. The demos can be found on the top right hand side of this page under the “Quick Links” menu.
Can I live with someone of the opposite sex?
All rooms, suites, and apartments are single sex but the floors are co-ed, except the Townhouses where each floor is single sex. However, the Townhouse as a whole may be co-ed.
We do offer a minimal amount of Gender Inclusive Housing (GIH) where members of each sex can live together and share the same bathroom. For example, a 4-person suite may have one double be female and the other double male.
However, this is only available to students who apply, receive a time slot, and complete an on-line submission form to be formally accepted into occupying one of these spaces on campus. The application for apply for Gender Inclusive Housing (GIH) is available at http://housing.tcnj.edu/applying-for-housing/gender-inclusive-housing/.
What if I have a much later timeslot and my proposed roommates(s) has an earlier timeslot?
If you are going into a location in a group of 2 or more, the roommate with the earliest available time assigned becomes the group leader and may select a room(s) on behalf of the group. However, all group members must first select and confirm each other as roommates.
Can I always live with the person I want (choosing a roommate)?
For the most part, yes. However, if you and your prospective roommate have later timeslots during the room selection process, there may be a chance that the only rooms remaining will be individual spaces within double rooms. If no double spaces are available, you would both need to select rooms individually. We recommend that when groups are hoping to live together that all members gather together when selecting the space. This will allow the group to make critical room location decisions together.
If you are not initially placed with your desired roommate there is the potential that a room change can be completed. Thus allowing you and your preferred roommate to live together.
How long do I have to select a room?
You may sign into My Housing as soon as your timeslot begins, or any time afterwards, up until the end of the day on Wednesday, March 2, 2016. My Housing will automatically log you off after several minutes of inactivity, but you may take as long as you wish to select a room. Keep in mind that the available number of rooms will constantly be changing.
Residential Education and Housing recommends that you select a room as quickly as possible to ensure your preferences are met.
What if the building or suite I want is full during my timeslot?
It is recommended to have at least two backup plans. This way, if your first choice is unavailable, you will be prepared to select an alternate assignment. If you are going to sign up with a group of friends and there are no suite vacancies, you will need to break down into pairs or singles and select rooms at the next earliest selection times. We recommend that the group gather together during room selection so the group can make critical room decisions together.
Who can select a double or triple room?
You may select a double room individually or as a pair. For a triple, you can select individually, as a group of two, or as a group of three. If you are selecting a room as a pair or a threesome, the group leader (student with the earliest timeslot) selects the room for the pair.
If no double rooms are available at the time of selection, the pair will have to separate and select rooms as individuals based on each person’s lottery timeslot. Similarly, if no triple rooms are available, the group will have to separate and select rooms as individuals or one pair for a double.
What housing options contain singles for sophomores?
Cromwell and Decker have singles available for sophomores. Eickhoff and New Residence Halls also have some singles, but they are reserved for student staff and students registered with Disability Support Service (DSS). If you desire a single room but none are available by the time you select, you have the option of placing yourself onto the singles waitlist. Directions on how to sign up for this wait list will be announced after spring break. Residential Education and Housing will monitor the singles waitlist and place students into singles as they become available.
Can we drop a room once we picked it if we change our mind?
You can ask to do that but we strongly recommend against it. By the time we take you out of your space and you select a room again, the space you want could be taken. And then if it is taken, your original space could also be taken.
How can I find out the gender composition for the Townhouses?
We will email the information to students who will participate in room selection. We will also post the information on our webpage and Facebook group.
What if I don’t get to live where I want?
We’re sorry, but sometimes this happens. We encourage our students to keep an open mind about living in a space different than the one you imagined, but we will allow students to engage in room changes after room selection, so long as vacancies allow.
Housing Contract and Meal Plan
What is the housing contract (electronic signature)?
The housing contract, called the “Annual Residence and Dining Services Contract,” is a one year binding agreement that all residents sign when they apply for housing. Once this document is signed, you are committed to campus housing for a full academic year (fall and spring) and it designates your financial responsibility for room and board costs. Students are released only if they meet extenuating circumstances as defined by the Department of Residential Education and Housing. Signing an off campus lease or commuting will not warrant a release from your housing contract.
When do I sign my housing contract?
When applying for housing you will have the opportunity to review the terms and conditions and electronically sign your housing contract by clicking “I Agree.” In order for the application to be active, the contract will need to be signed by the application deadline of Sunday, February 7, 2016.
Can I cancel my application?
If you apply for housing but decide you no longer want to live on campus, you may retract your application between December 7, 2015 and February 7, 2016 through My Housing without penalty.
What if I change my mind after I sign the housing contract?
Students who wish to be released from their housing contract after February 7, 2016 will be subjected to the housing cancellation and refund schedule. Please do not sign your housing contract if you are not certain you can live on campus next year. It is important to discuss all available options with your parent(s) or guardian(s) BEFORE signing the 2016-2017 Annual Residence Hall and Dining Services Agreement; once signed, you are financially responsible for room and board charges for the fall and spring semesters.
What if I don’t select a room?
Students who have applied and signed a contract, but have not selected a room by March 15, 2016 will be assigned an open space. Students should cancel their housing application if they do not wish to be assigned a space and a meal plan for the 2016-2017 academic year.
What scenarios allow a student to cancel their room assignment and contract?
There are a few circumstances where a student may be released from the housing contact. For more information, please visit our “Termination of Housing” page: housing.pages.tcnj.edu/living-on-campus/terminate. Also students who have signed a housing contract want to be released will be subjected to the refund schedules: http://housing.tcnj.edu/financial-information/room-and-board-refunds/.
Please aware that checking out of your room, commuting, or moving to an off-campus residence does not qualify as being released from the housing contract, and does not make you eligible for a housing or board refund. All students must be approved to be released from their contract by the housing office.
When will I select my meal plan?
You will be able to choose a meal plan immediately after selecting a room. If another student assigned you to a space you will need to log in to My Housing during your timeslot to choose your meal plan. Students will have until Friday, July 1, 2016 to select a meal plan. Please refer to https://tcnj.sodexomyway.com for more detailed meal plan information.
Students who fail to select a meal plan, or select a meal plan for which they are ineligible, will be assigned a plan by Residential Education and Housing. Please note that all published meal plan rates are for the current academic year. Rates for the next academic year will be approved by the Board of Trustees in July 2016.
Study Abroad/ Student Teachers/Graduating
What if I am abroad during room selection?
All students, even those who are studying abroad, are able to participate in room selection as long as they have access to the internet.
What if I plan to study abroad?
When students are studying abroad, Residential Education and Housing encourages them to still go through the lottery process if they wish to live on campus for the one semester they are at TCNJ. Once a student is approved to go abroad, Residential Education and Housing will receive the approval from the Center for Global Engagement and will release the student from his/her housing contract for only that semester. If a student signs into a room at lottery and goes abroad in the fall, the student is bound to that room for the spring semester only. If a student signs into a room at lottery and goes abroad in the spring, the student is bound to that room for the fall semester only. If you are studying abroad for both the fall and spring semesters, you are still eligible for the housing lottery for the next academic year.
What should I do if my roommate will be abroad for the fall?
You will still need to go through the room selection process as normal to reserve the room for next year. Afterwards your roommate will be taken out of his/her space for the fall. When your roommate returns in the spring you will all live together. However, in the fall that space will be a vacancy which may be used to house another student for the fall only.
What if I have an internship or am student teaching one semester?
Students who receive an internship or student teaching placement greater than 30 miles from campus may be released from the housing contract for the semester interning or student teaching. Any internships or student teaching placements within 30 miles of TCNJ will not be granted a release. Residential Education and Housing will contact the student teachers but students with internships will need to contact our office and submit the copy of official letter with the company’s letterhead including internship period and location to initiate the process.
What if I am graduating in December?
You still need to go through the room selection process as normal to reserve the room for next year. While you reserve the room for the whole academic year and sign the contract for the full year, students who apply to graduate early will be contacted by our office in October to confirm this. We will then take you out of your space for the spring. Just know that we can only contact you to confirm that you are graduating if you apply to graduate early through the Office of Records and Registration.